2019 RFP for NAZA Funding


The Nashville After Zone Alliance (NAZA) invests funding in out-of-school time programs in an effort to increase youth access to inspiring OST learning experiences that help youth thrive. NAZA is a partnership between the Nashville Public Library (NPL), Metro Nashville Public Schools, Mayor’s Office, and more than 20 youth-serving organizations that are all working collaboratively to improve the learning experiences of youth in OST programs throughout our city—NAZA mobilizes and leverages resources for the betterment of youth through these partnerships.

The YMCA of Middle Tennessee (on behalf of NAZA) is seeking applications from qualified organizations to engage middle school youth in high-quality afterschool programs and operate as NAZA-funded partners for the 2019-2020 school year. NAZA-funded partners are experienced nonprofit or public entity afterschool providers that commit to meeting NAZA’s Minimum Standards (Annex 4) and agree to participate in NAZA’s continuous quality improvement processes as well as coordinated scheduling, marketing, recruitment, transportation and tracking of youth attendance.

NAZA Request for Proposals for 2019-2020

2019-2020 Application for NAZA Funding

NAZA will only consider applicants for funding if they submit a complete application, which includes the following required attachments:

The 2019-2020 Application for NAZA Funding must be submitted online by 11:59 p.m. CT on Friday, May 3, 2019. Incomplete (missing sections, attachments, etc.) submissions will not be considered.

Please see below for questions and answers related to the 2019-2020 Application for NAZA Funding:

Do existing/ previously NAZA-funded partners have to take all the NAZA classes?

Returning NAZA-funded partners must attend the NAZA Essential Operations training. New staff of returning NAZA-funded partners must attend trainings as outlined in the MOU. Returning staff of returning NAZA-funded partners are strongly encouraged to attend trainings as outlined in the MOU.

Do previously approved afterschool staff have to re-do the MNPS background check?

Any staff person serving in the afterschool setting is required to have a background check. The only exception is a returning staff person who did not have a break in employment (for example: they did not discontinue working for the organization over the summer).

Is it mandatory to complete the “Additional Outcomes” portion of the NAZA application?

Completing the “Additional Outcomes” portion of the NAZA funding application is optional. However, the additional information is useful in that it provides us with a more complete picture of your organization and will be used to plan supports such as professional development, coaching, and evaluation.

Transportation

Can you elaborate and provide an example of the transportation plan?

NAZA is looking to ensure that each location site has a specific plan for how youth will travel to and from the program site. Due to the limited number of MNPS buses, we must strategically place existing MNPS buses in areas that have the highest need; your transportation plan helps us do just that. If your organization will not be using an MNPS bus, you must indicate the bus carrier.

Is it sufficient to say that an “alternate transportation” plan includes that a youth is going to be a car rider?

It may be sufficient, but a description should be provided as to why parent pickup is a viable option for the site.

When can we be expected to be notified about the availability of MNPS bus transportation?

This information is contingent upon MNPS’ timeline; however, we project that this information will be available after the Metro budget is approved.

Can a bus drop off youth to two different agencies?

It is possible for an afternoon bus to drop off youth at two different agencies, but ultimately this is determined by MNPS. Check with the respective principal or designated school representative to see if the requested stop is on the route. If so, request that the principal approve alternate transportation. From that point, MNPS will determine if there is space on the bus given the number of youth and route time.

Do applicants need to submit hard copies of the insurance documents?

No, all requested application materials must be submitted via the online application system on Submittable by the deadline.

School Correspondence

Who are you expecting to be the signatory for the school letter?

Please review the application instructions which provide examples of those who can serve as a signatory for the school.

Can you use an e-mailed letter (communication with the principal) as verification for the school letter?

No, the applicant must submit the approved/signed letter of commitment.

Budget

If you receive in-kind donations, should I ask them to approximate the cost of the donation?

You are welcome to provide information about in-kind support, but be sure to indicate in the “Description of Expenses” column that the referenced match amount is in-kind.

Scoring

Can you talk about the external evaluation committee? How is the External Evaluation Committee Selected?

The Evaluation Committee will be comprised of three community leaders with experience in youth development. The NAZA team invited members of the community with youth development experience who do not have conflicts of interest.

Is the size of our organization a consideration in the Scoring rubric?

No, the size of your organization is not a consideration in the scoring rubric. However, your organization’s capacity to deliver the stated outcomes will be considered.

Is the internal scoring rubric available to the public?

The internal scoring rubric will be available upon request at the conclusion of the scoring process.

Can I assume 90 points is the cap for programs that are not serving Priorities Schools or EL school as designated in the RFP?

Yes. However, there are many other factors that will be considered in the funding decision process beyond the applicant’s score on the external scoring rubric.

Regarding outcomes 4-9: Our program serves English Language Learners. In previous years, we have been granted an exemption in regards to administering the Youth Asset Survey because of the limited English proficiency of the youth in our program. Will this exemption still be allowed for ELL students in the coming year (and if so, how should we answer the 6 YAS-related outcomes) or will we now be required to administer the Youth Asset Survey to youth with limited English proficiency?

The exemption still applies but NAZA will work to identify an alternate method to capture youth voice. On the application, please indicate “NA” for outcomes 4-9.

Regarding outcome 1: “NAZA-funded partners will serve at least 95% of the youth that they commit to serve each semester in their NAZA proposals.” How many days in the semester does a youth have to participant to be considered served?

There is no minimum number of days required. The amount cited for the number of youth to be served in each semester should be the number of youth to be served each semester.